Privacy Policy

Privacy Policy

Box Hill College Kuwait (BHCK)

Box Hill College Kuwait (“BHCK”, “the College”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information of students, prospective students, parents or guardians, staff, faculty, visitors, applicants, alumni, and other individuals who interact with the College.

This Privacy Policy explains how BHCK collects, uses, stores, protects, and, where necessary, shares personal information when you visit or use the BHCK website, online forms, digital services, and other online services provided by or on behalf of the College.

By using the BHCK website or submitting personal information through our online services, you acknowledge that you have read and understood this Privacy Policy.

BHCK processes personal information in accordance with applicable laws and regulations of the State of Kuwait, including applicable data privacy and information security requirements.

  1. Who We Are

Box Hill College Kuwait (BHCK) is an educational institution located in the State of Kuwait.

Address:
BHCK Admissions Office
Main Campus, Fahaheel Expressway, Exit 211
Abu Halifa, Kuwait

P.O. Box: 29192, 13152 Safat, Kuwait

General Email: info@bhck.edu.kw
Telephone: +965 1842425

For privacy-related questions or requests, you may contact BHCK through the contact details above.

  1. Information We Collect

Depending on how you interact with BHCK, we may collect different types of personal information.

2.1 Information You Provide to Us

This may include, where applicable:

  • Full name
  • Date of birth
  • Nationality
  • Civil ID information
  • Passport information for non-Kuwaiti applicants
  • Parent or guardian information
  • Email address
  • Telephone or mobile number
  • Residential or mailing information
  • Academic and educational information
  • High school information and results
  • English-language test results
  • Academic program or area of interest
  • Application and admission information
  • Student information and academic records
  • Documents and files submitted through online forms
  • Information provided when contacting the College
  • Information provided through surveys, feedback forms, enquiries, or other online services
  • Any other information that you voluntarily provide to the College

The specific information requested will depend on the service or purpose for which it is collected.

2.2 Information Collected Automatically

When you visit the BHCK website, certain technical information may be collected automatically, including:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Language preferences
  • Date and time of access
  • Pages visited
  • Referring and exit pages
  • Approximate location derived from technical information, where applicable
  • Website performance and diagnostic information
  • Other technical information necessary to operate, secure, and improve the website

This information may be used in aggregated or statistical form to understand how visitors use our website and to improve its performance, security, accessibility, and functionality.

  1. How We Use Personal Information

BHCK may use personal information for legitimate educational, administrative, operational, and institutional purposes, including:

  • Processing admission and application requests
  • Providing educational and administrative services
  • Managing student and applicant records
  • Communicating with students, applicants, parents or guardians, staff, faculty, and other users
  • Responding to enquiries and requests
  • Providing information about academic programs, events, services, and College activities
  • Managing accounts and access to College systems
  • Supporting online learning and digital services
  • Processing registrations and other academic or administrative transactions
  • Maintaining the security and integrity of College systems and services
  • Preventing fraud, misuse, unauthorized access, and security incidents
  • Monitoring and improving website performance and user experience
  • Conducting institutional reporting, planning, and analysis
  • Meeting applicable legal, regulatory, accreditation, and governmental requirements
  • Protecting the rights, property, safety, and security of BHCK, its students, employees, visitors, and other individuals
  • Performing other purposes that are communicated to you at the time information is collected

BHCK will seek to collect and use only information that is reasonably necessary for the relevant purpose.

  1. Legal Basis and Consent

Where required by applicable law, BHCK may obtain your consent before collecting or processing personal information.

Depending on the circumstances, information may also be processed where it is necessary to:

  • Provide a service requested by you
  • Fulfil an educational or administrative relationship with you
  • Comply with a legal or regulatory obligation
  • Protect the security, rights, or safety of individuals or the College
  • Perform legitimate institutional functions, where permitted by applicable law

Where consent is the basis for processing, you may withdraw your consent where permitted by law. Withdrawal of consent will not affect processing that was lawfully carried out before the withdrawal.

  1. Student, Applicant, and Educational Information

As an educational institution, BHCK may process information relating to students and prospective students for purposes including admissions, registration, academic administration, attendance, assessment, student support, communication, graduation, records management, and other educational services.

Where necessary, information may be shared with authorized educational partners, service providers, accreditation or regulatory bodies, or governmental authorities in accordance with applicable laws, regulations, contractual obligations, and institutional requirements.

  1. Cookies and Similar Technologies

The BHCK website may use cookies and similar technologies to provide, secure, operate, and improve our online services.

Cookies are small files stored on your device when you visit a website.

Cookies may be used for purposes such as:

Essential Cookies

These cookies are necessary for basic website functionality, security, navigation, and the operation of certain services.

Functional Cookies

These cookies may remember preferences such as language, settings, or other choices made while using the website.

Analytics and Performance Cookies

Where enabled, these cookies may help BHCK understand how visitors use the website and identify opportunities to improve website performance and user experience.

Third-Party Cookies

Certain third-party services embedded in or linked to the BHCK website may place their own cookies or similar technologies. These may include services used for multimedia content, analytics, social media, or other website functionality.

You may manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of some website features.

  1. Third-Party Services and Websites

BHCK may use third-party service providers to support the operation and delivery of College services.

These providers may provide services such as:

  • Website hosting and technical infrastructure
  • Cloud and information technology services
  • Educational and learning management systems
  • Student information and administrative systems
  • Email and communication services
  • Website analytics
  • Online forms
  • Security and fraud prevention
  • Other technology or professional services required by the College

Where a third party processes personal information on behalf of BHCK, the College will take reasonable steps to ensure that such information is processed only for authorized purposes and subject to appropriate confidentiality and security requirements.

Some third-party services may have their own privacy policies. Users should review the privacy policies of third-party services where appropriate.

  1. Sharing and Disclosure of Personal Information

BHCK does not sell or rent personal information for commercial purposes.

We may share personal information where reasonably necessary for legitimate College purposes, including with:

  • Authorized BHCK employees and departments
  • Authorized service providers and technology partners
  • Educational partners and institutions
  • Accreditation and quality assurance bodies
  • Governmental and regulatory authorities
  • Professional advisers and authorized contractors
  • Other parties where disclosure is required or permitted by applicable law
  • Relevant parties where necessary to protect the safety, rights, property, or security of BHCK or others

When sharing information with third parties, BHCK will seek to limit the information shared to what is reasonably necessary for the relevant purpose.

  1. International Data Transfers

Some technology, cloud, educational, or professional service providers used by BHCK may process or store information outside the State of Kuwait.

Where personal information is transferred, accessed, or processed outside Kuwait, BHCK will take reasonable and appropriate measures to protect the information and will seek to ensure that such processing is carried out in accordance with applicable legal, contractual, security, and privacy requirements.

  1. Data Retention

BHCK retains personal information only for as long as reasonably necessary for the purposes for which it was collected, or for as long as required or permitted by applicable laws, regulations, accreditation requirements, institutional policies, contractual obligations, or legitimate business and educational needs.

Different categories of information may have different retention periods.

When personal information is no longer required, BHCK will take reasonable steps to securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable requirements.

  1. Information Security

BHCK takes reasonable technical, administrative, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.

Security measures may include, where appropriate:

  • Access controls
  • Authentication and authorization mechanisms
  • Network and system security controls
  • Encryption and secure communications
  • Security monitoring
  • Backup and recovery procedures
  • Malware and threat protection
  • Staff awareness and security practices
  • Periodic review of security controls

However, no method of transmission or electronic storage can be guaranteed to be completely secure. Users should also take appropriate steps to protect their accounts, passwords, devices, and personal information.

  1. Account and Password Security

Where access to BHCK systems requires an account, users are responsible for maintaining the confidentiality of their login credentials and for taking reasonable measures to prevent unauthorized access.

Users should not share passwords, authentication codes, or other security credentials with others.

If you believe that your account or personal information has been accessed without authorization, you should notify BHCK through the appropriate College support channel as soon as possible.

  1. Personal Information of Children and Minors

BHCK may provide services to individuals who are under the age of 18 in certain circumstances.

Where applicable, BHCK will take reasonable measures to obtain the required authorization or consent from a parent or legal guardian before collecting or processing personal information where such authorization or consent is required by applicable law.

  1. Your Privacy Rights

Subject to applicable laws and regulations, individuals may have rights concerning their personal information, including the right to:

  • Request information about personal data held or processed by BHCK
  • Request correction of inaccurate or incomplete personal information
  • Request deletion of personal information where permitted by applicable requirements
  • Request restriction or cessation of certain processing where applicable
  • Withdraw consent where processing is based on consent
  • Raise questions or concerns regarding the handling of personal information
  • Submit a privacy-related request through the College’s designated contact channels

Certain requests may be subject to legal, regulatory, educational, contractual, security, or record-retention requirements.

BHCK may need to verify the identity of the person making a request before responding to protect personal information from unauthorized disclosure.

  1. Marketing and Communications

BHCK may use contact information to communicate with students, applicants, alumni, staff, or other individuals regarding educational services, admissions, events, activities, announcements, and other College-related matters.

Where applicable, individuals may opt out of non-essential promotional communications by following the unsubscribe instructions included in the communication or by contacting BHCK.

Essential administrative, academic, security, or service-related communications may continue where necessary.

  1. User-Submitted Content

Where the BHCK website provides areas for users to submit comments, feedback, forms, or other content, users should not submit confidential, unlawful, defamatory, abusive, or inappropriate material.

BHCK may moderate, remove, or restrict content that violates applicable laws, College policies, or the terms applicable to the relevant service.

  1. Links to Third-Party Websites

The BHCK website may contain links to websites or services operated by third parties.

BHCK is not responsible for the privacy practices, security, content, or policies of third-party websites.

We encourage users to review the privacy policies of any third-party website or service they visit.

  1. Social Media and Embedded Content

BHCK may provide links to or embed content from social media platforms or other third-party services.

When you interact with such content, the relevant third party may collect information in accordance with its own privacy policy and terms of use.

BHCK does not control the privacy practices of third-party social media platforms.

  1. Website Logs and Technical Information

BHCK may maintain technical logs for a reasonable period for purposes including:

  • Website operation
  • Security monitoring
  • Troubleshooting
  • Detecting and investigating unauthorized activity
  • Performance monitoring
  • Maintaining system reliability

Information contained in technical logs may include IP addresses, timestamps, device information, browser information, and technical events.

BHCK does not use website logs for the purpose of publicly identifying individual visitors except where required or permitted by applicable law.

  1. Fraud, Security, and Legal Disclosure

BHCK may collect, use, preserve, or disclose information where reasonably necessary to:

  • Detect or prevent fraud
  • Investigate security incidents
  • Protect College systems and networks
  • Prevent misuse of College services
  • Comply with applicable laws and regulations
  • Respond to lawful requests from governmental or regulatory authorities
  • Protect the rights, property, safety, or security of BHCK, its students, employees, visitors, or others
  1. Accuracy of Personal Information

BHCK seeks to maintain accurate and appropriate personal information.

Users are responsible for providing accurate information and, where applicable, updating information that has changed.

If you identify an error in personal information held by BHCK, you may contact the relevant College department or use the contact information provided in this Privacy Policy.

  1. Changes to This Privacy Policy

BHCK may update this Privacy Policy from time to time to reflect changes in:

  • Applicable laws and regulations
  • College policies and procedures
  • Technology and security practices
  • Online services
  • Data processing activities

When changes are made, the updated version will be published on the BHCK website with a revised “Last Updated” date.

We encourage users to review this Privacy Policy periodically.

  1. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or the processing of your personal information, please contact BHCK:

Box Hill College Kuwait (BHCK)
Main Campus, Fahaheel Expressway, Exit 211
Abu Halifa, Kuwait

P.O. Box: 29192, 13152 Safat, Kuwait
Telephone: +965 1842425
Email: info@bhck.edu.kw

You may also contact the relevant BHCK department where your request concerns a specific service, such as Admissions, Student Affairs, Human Resources, or Information Technology.

  1. Governing Law

This Privacy Policy is intended to operate in accordance with the applicable laws and regulations of the State of Kuwait.

Where any provision of this Privacy Policy conflicts with a mandatory requirement of applicable law or regulation, the applicable legal or regulatory requirement will prevail.

© Box Hill College Kuwait. All Rights Reserved.

Last Updated: 1 October 2026