Cashier

Position Summary

Under general supervision, use established guidelines and exercise independent judgment in the performance of assigned tasks such as receiving and disbursing funds, preparing receipts, making adjustments to funds, maintaining records, and preparing bank deposits.

Position Objectives

Main Responsibilities

May include any and/or all of the following:

 

1. 1. Collect student fees and other applicable charges, issue receipts, and ensure all transactions are accurately recorded.
   2. Enter student charges, payments, and daily receipts into the designated financial/student information system.
   3. Prepare daily cash collection reports, reconcile collections with system records, and submit collections to the Accounts Supervisor.
   4. Verify daily bank transfers and ensure related payments are properly recorded and supported by appropriate documentation.
   5. Maintain and regularly update student fee payment status, outstanding balances, and receivable information.
   6. Prepare student receivable reports and follow up on outstanding fees to support timely collection.
   7. Receive and review student financial assistance requests, provide necessary comments regarding fee and payment status, and forward requests to Management for consideration.
   8. Respond to student and parent enquiries over phone or emails regarding fees, payments, outstanding balances, refunds, and other fee-related matters.
   9. Coordinate semester fee processing activities and assist with the implementation of approved fee schedules and payment timelines.
   10. Prepare monthly KNET reports and other periodic fee collection reports as required.
   11. Prepare semester-based collection reports and assist the Finance team in monitoring revenues, receivables, and collections.
   12. Process student refund requests, ensure all required supporting documents are complete, and coordinate with Finance for timely processing.
   13. Maintain accurate and organized electronic and physical files, records, and supporting documents related to cashiering and student financial transactions.
   14. Follow established internal controls and procedures relating to cash handling, collections, petty cash, cheque processing, and financial documentation.
   15. Support the Accounts Supervisor in maintaining effective financial controls, proper documentation, reconciliations, and compliance with established procedures.
   16. Assist in implementing appropriate account restrictions or other approved measures, where required, to support timely fee collection.
   17. Provide accurate financial information and supporting documents to Management, Finance, and other authorized departments when required.
   18. Handle petty cash transactions, maintain supporting documentation, and perform regular reconciliations in the absence of the Accounts Supervisor.
   19. Prepare and print cheques for authorized student refunds and supplier payments in the absence of the Accounts Supervisor.
   20. Perform other job-related duties and responsibilities as assigned by Management or the immediate supervisor in support of the department’s operational requirements and objectives.

    

Key Selection Criteria

1. Ability to calculate numbers, correct entries, and post to records
2. Knowledge of computerized information systems used in financial and/or accounting applications
3. Ability to work with diverse groups
4. Ability to effectively communicate accounting information, procedures in a manner easily understood by the customer.
5. Account balancing skills
6. Knowledge of cash management principles and/or procedures

 

Essential Formal qualifications experience and attributes:

1. Formal qualifications in Accounting at the level of Diploma. BA or B. Com (Accountancy), preferred.
2. Minimum 1 to 2 years related work experience such as bank teller, cashier or junior accountant